Accounts Payable Clerk
Overview
Our client in Waterloo Region is looking for an Accounts Payable Clerk with experience processing a high volume of accounts payable transactions for a multi-company organization.
As the Accounts Payable Associate, you will enter expenses and complete payments by receiving, matching, and reconciling invoices as part of a centralized accounting environment, and service provider to multiple companies within the group.
This position reports to the Office Manager and offers a flexible work environment with the ability to work remotely.
In addition, this role offers an excellent compensation package with a salary based on experience, between 55-65K, full benefits plan and pension plan!
Construction experience is desirable, but not mandatory.
Responsibilities
- New vendor set-up and verification.
- Matching invoices to purchase orders and packing documents for multiple companies.
- Entering and uploading invoices into the accounting system ensuring correct coding for multiple companies.
- Obtaining proper approvals of invoices through our software program.
- Ensuring Credit card transactions are matched with proper documentation and approvals, and recording credit card transactions into accounting system.
- Ensuring proper documentation is obtained including Statutory Declarations and WSIB Clearance certificates, prior to releasing payment to Subcontractors.
- Ensuring A/P holdbacks are recorded properly in our accounting system.
- Initiating vendor payments and recording payment entries.
- Coordinating with vendors to investigate and reconcile invoices or payments under dispute.
- Resolution of vendor inquiries in a timely and professional manner, acting as a liaison between vendor contacts and operating companies.
- Filing and performing related administrative duties as assigned.
- Ensuring integrity and accuracy of vendor information in accounting system and periodic review of inactive vendors.
- Implementing process improvements to accounting processes and procedures to increase efficiency and effectiveness.
- Undertaking special projects and other accounting duties as needed.
Requirements
- 4 + years recent accounts payable administration experience is required.
- Extremely organized and process-oriented, with an ability to handle a variety of tasks, work under pressure while adhering to strict deadlines.
- High attention to detail and high level of accuracy.
- Excellent communication skills.
- An aptitude for problem-solving.
- Ability to maintain strong working relationships with colleagues, managers and clients.
- As a member of the Finance department, maintaining confidentiality of company and personnel files at all times.
- Experience working with CMIC Cloud R12 and Ajera would be considered an asset
- Intermediate skills with relevant Microsoft software e.g. Excel, Word, etc.
If you have 4 or more years of experience in Accounts Payable and you are able to process a large volume of invoices, this role could be for you!
Send you resume to: jayne@grandriverpersonnel.ca
INDGRP123
Grand River Personnel is committed to promoting accessibility for Ontarians with disabilities and complying with the Accessibility for Ontarians with Disabilities Act, and makes accommodations available for applicants with disabilities in its recruitment processes. When an applicant for employment is chosen to participate in an assessment and/or the selection process, reasonable accommodations are available upon request in relation to the materials or processes to be used.