Grand River Personnel is a locally owned and operated full service Staffing Service that has been serving the Kitchener Waterloo Region since 1978.

We are looking for a full-time Office Coordinator/Administrator, with some administrative experience, to join a very busy team in a contract role!

We are looking for individuals who have administrative/customer service experience. The ideal candidates are committed to customer service excellence and will thrive working in a fast paced team environment.

Duties / Responsibilities:

  • Operation of multi-line phone system
  • E-mail correspondence
  • Process all outgoing/incoming mail/ faxes
  • Greet incoming guests and customers
  • Screen incoming resumes
  • Registration of all new associates/score applicant tests
  • Training room maintenance
  • Daily attendance tracking of associates
  • Data Entry; entering all new associates’ files into our recruiting database software
  • Weekly distribution of pay cheques to associates
  • Maintain office supplies/photo copies of all necessary documents
  • Posting of all General Labour ad’s to online job seeker locations
  • Collect and verify payroll timesheets for accuracy
  • Adhere to WSIB and Health & Safety processes
  • Excellent organizational and communication skills, outgoing personality, customer service oriented
  • A high level of commitment to providing service to candidates and clients alike
  • A high level of integrity, honesty and tenacity
  • Knowledge of Health and safety regulations and WHMIS
  • Familiarity with social media
  • Ability to work in a fast-paced environment; work well under pressure
  • High level of time management
  • Intermediate to advanced Computer skills in Word, Excel


  • Degree or Diploma from a recognized College or University, preferably in Administration, Human Resources, or Office Management.
  • 1-2 years experience in an administrative role

Interested applicants are encouraged to forward an updated cover letter and resume to kim@grandriverpersonnel.ca


Tagged as: administrative assistant