Are you looking for an exciting and interesting new opportunity in the Kitchener-Waterloo area?

Our client is looking for someone with a unique combination of Executive Assistant experience as well as some Accounting and payroll experience to join their team in a permanent role!

Duties and Responsibilities:

  • Provide administrative and accounting support to the senior management team
  • Maintain data files on all confidential information of the company.
  • Monitor banking activity for all Canadian entities of the company and run bank reports including credit card activities and bank charges.
  • Receive incoming cheques, record daily deposits as well as enter payables to the system
  • Prepare journal entries and bank reconciliations. Initiate inter-co fund transfers as required.
  • Calculate monthly government tax remittances, payout, and record.
  • Prepare letters of representation and/or other legal/financial letters and statements as required.
  • Answer/screen incoming calls, answer inquiries, provide administrative and clerical support for the President as assigned.
  • Co-ordinate schedules and make travel and other arrangements for the efficient and effective use of executive’s time.
  • Administer salaried payroll and pension plan. and maintain all data files
  • Coordinate logistics of Senior Leadership Team tactical and bi-annual meetings including providing documentation support, booking accommodations, coordinating lunches, supplies, etc.
  • Co-ordinate periodic recognition/ awards dinners and social events including annual Christmas dinners.
  • Co-ordinate quarterly information meetings for all employees, including the preparation of PowerPoint presentations.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling
  • Other accounting duties as required

Required Skills:

  • Business and/or Accounting Diploma or equivalent experience.
  • 3-5 years General accounting experience with previous experience administering payroll and knowledge/ understanding of pension plans
  • 5-7 years of previous Executive Assistant experience
  • Previous knowledge of government reporting including HST, PST, and QST monthly
  • Previous experience with inter-company banking
  • Ability to keep many items including employee information and business information confidential
  • Ability to multi-task, forward thinking, strong organizational skills, open, personable
  • Strong communication skills

Excellent compensation package including salary between 55-60K!

If you are looking for an interesting and exciting role with an established company AND you have the skills and experience listed please send your resume to: jayne@grandriverpersonnel.ca

Only those who qualify will be contacted.


Tagged as: Accounting, Executive Assistant, manage calendars, Payroll